{"id":8709,"date":"2014-11-11T13:14:24","date_gmt":"2014-11-11T12:14:24","guid":{"rendered":"https:\/\/www.emailvendorselection.com\/?p=8709"},"modified":"2022-06-08T10:29:50","modified_gmt":"2022-06-08T08:29:50","slug":"handy-checklist-smoothly-switch-esps","status":"publish","type":"post","link":"https:\/\/www.emailvendorselection.com\/handy-checklist-smoothly-switch-esps\/","title":{"rendered":"A handy checklist to smoothly switch ESPs"},"content":{"rendered":"\n

You know it\u2019s time to switch email service providers – you\u2019ve heard that others offer smarter features, greater benefits, or more attractive packages.<\/p>\n\n\n\n

But the whole idea is too daunting: you fear the risks and unknown elements, not to mention the time involved.<\/p>\n\n\n\n

Wouldn’t it be great to have a checklist to smoothly move to your new ESP? <\/p>\n\n\n\n\n\n\n\n

Checklist for switching ESPs<\/h2>\n\n\n\n

Working through this checklist, you\u2019ll make the mental leap and do the groundwork in preparation for a systematic, secure, and pain free move to the new email service provider (ESP) of your choice.<\/p>\n\n\n\n

By following the steps below, you\u2019ll be ready for the change, without overlooking any of the main points. And, more importantly, you can hit the ground running with your new ESP without endangering your revenue streams.<\/p>\n\n\n\n

  1. What\u2019s your current set up? Do you have a dedicated IP address<\/strong> or a shared one? ISPs won\u2019t give you the brownie points you have on your existing dedicated address, so you\u2019re going to have to break the new one in gradually, or have your ISP warm it up, so as not to put your reputation on the line.<\/li>
  2. Make sure you keep a secure copy of your historical reporting data<\/strong> in numerical format – you\u2019ll want to have the numbers to hand for a period of at least six months so you can keep track of activities and success rates, and percentages alone might not give you what you need to know.<\/li>
  3. You\u2019ll probably also be getting better analytic reports<\/a>, but do get the fine detail from your potential ESP so you understand the new reporting system. You\u2019ll need this information so you can check past against future reports, such as how open rates are being calculated. Are they counted as a percentage of the number of emails delivered before or after \u2018soft\u2019 bounces?<\/li>
  4. Migrating your lists – also known as the great list clean up<\/strong>. The need to get your data squeaky clean is definitely an opportunity; the smart digital marketer will in fact see it as a real blessing. As you\u2019re doing the clean up, make sure to keep your \u2018unsubscribe\u2019 and \u2018bounce\u2019 lists. You really want to avoid sending unwanted emails to people who have unsubscribed in the past!<\/li>
  5. Is your website<\/strong> ready to support your ESP move? You\u2019ll need to change over – and test – all your forms, links, share functions, chat forums, address entry and post-click tracking right across your website and have them all ready to go live on D-Day.<\/li>
  6. Staff training<\/strong> – you need your staff engaged, involved and supportive of the move for it to succeed. By getting their buy-in and ideas, you can avoid the pitfalls of new system phobia. If this ride is to be a smooth and effective one, create great teamwork.<\/li>
  7. Early on in the process, consider your CRM<\/strong> – is it robust enough to make the move with you? Include CRM<\/a> in your training programs, as your employees\u2019 insights will help you achieve smooth continuity of those all-important relationships with your customers.<\/li>
  8. So, you\u2019ve done the legwork in points 1-7 and feel ready to go. A word of caution here: allow an overlap period<\/strong>. Keep things running with the outgoing ESP for a period that will give you time enough to make any last-minute tweaks to the new system, move your clean data and lists across, do some test email sending campaigns, and resolve any issues that arise. Once your new ESP is fully running, you can sever the tie with the old.<\/li>
  9. While we think our checklist makes the task a manageable one, we appreciate it\u2019s not something you want to do too often. So, when you choose your new ESP, your plans for growth<\/strong> are critical. Don\u2019t buy into something that is too complex for your needs. Equally, make sure to get the support and activity levels you need for the next two years at least!<\/li>
  10. You\u2019re done! Nothing left to do but enjoy email marketing<\/strong> and maximizing all the exciting new features from your new ESP!<\/li><\/ol>\n","protected":false},"excerpt":{"rendered":"

    You know it\u2019s time to switch email service providers – you\u2019ve heard that others offer smarter features, greater benefits, or more attractive packages. But the whole idea is too daunting: you fear the risks and unknown elements, not to mention the time involved. Wouldn’t it be great to have a checklist to smoothly move to […]<\/p>\n","protected":false},"author":57,"featured_media":8714,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[2],"tags":[516,227],"dealstore":[],"coauthors":[823],"acf":[],"_links":{"self":[{"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/posts\/8709"}],"collection":[{"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/users\/57"}],"replies":[{"embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/comments?post=8709"}],"version-history":[{"count":1,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/posts\/8709\/revisions"}],"predecessor-version":[{"id":59104,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/posts\/8709\/revisions\/59104"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/media\/8714"}],"wp:attachment":[{"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/media?parent=8709"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/categories?post=8709"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/tags?post=8709"},{"taxonomy":"dealstore","embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/dealstore?post=8709"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.emailvendorselection.com\/wp-json\/wp\/v2\/coauthors?post=8709"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}